Next steps - Your DBS check | Middlesex University London
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    Next steps - Your DBS check

    Please read this information carefully and follow the instructions below. We recommend that you bookmark this page for future reference.

    In order to secure your place on the programme,  you are required to complete a UK DBS (Disclosure and Barring Service) check.

    Please refer to quick guide below to see which category would apply to you:

    CategoryDisclosure and Barring Service ( DBS)Overseas Police Check
    I have always lived in the UKREQUIREDNOT REQUIRED
    I have never lived in the UKNOT REQUIREDREQUIRED
    I have lived both abroad and in the UK for more than 6 months (when I was 16 years and older)REQUIREDREQUIRED
    I have lived both abroad and in the UK for more than 6 months (when I was 16 years  and older) but have received a UK Naturalisation CertificateREQUIRED + Provide Naturalisation Certificate 

    Please be aware that it could take up to four weeks or more for DBS to process applications. Therefore, it is important that you complete the application and ID checks as soon as possible as you will not be allowed to start on a course or placement until the full DBS process is complete.

    DBS Update Service

    If you are signed up for DBS update service, please bring your most recent original DBS Enhanced Certificate (example attached here) to one of our Admissions drop in sessions.

    UK DBS Check

    Step 1 – The ID check (face to face)

    You will be applying for an Enhanced DBS Disclosure. You will receive a separate email with instructions and your login details for your online DBS registration shortly. Please also keep an eye on your junk email folder. Upon receipt of email you will be required to:

    a) Fill in this online application and select the documents you have as proof of your identity and address and

    b) Attend one of our Admissions drop in sessions to complete a face to face ID check. You will need to bring along the original documents you selected within your online application. If in doubt, please bring few additional documents from the list attached here.

    This will allow us to verify your identity and make sure that the information that is sent to the DBS is correct. You should allow approximately one hour for this appointment.

    If you are currently living abroad and need to complete a UK DBS check, but are not able to travel for your face to face ID check, then please let us know.

    Step 2 – Finalising the application form

    Once ID check is complete, you will receive a link to finalise your DBS application.

    NOTE: You can complete this step at the drop in session when you come in for the ID check. If you have not lived at your current address (UK/Overseas) for the last 5 years, you will be required to bring the address history to complete Step 2.

    Step 3 – Receipt of the DBS disclosure form

    DBS will be contacting you directly who will send you your DBS Disclosure Certificate.

    If your DBS Disclosure Certificate contains information, then please make an appointment via email (DBS@mdx.ac.uk) to see a member of our Compliance and Governance Team as soon as you receive your certificate. If your certificate does not contain any information, then no further action is needed for now.

    In both cases, please keep the original for you as you may be asked to show this to your placement provider.

    Please note that if the University receives a DBS Disclosure that it considers to be unsatisfactory or if you fail to declare a conviction, caution, reprimand or final warning and the discrepancy comes to light after you have taken up your place, the University reserves the right to withdraw an offer of a place or to terminate your programme of study.

    Overseas police check

    If you have previously lived outside the UK for more than 6 months (when you were older than 16 years), then you will also need to complete an Overseas police check form.

    You will need to complete part A of the form and have part B completed and stamped by a competent authority such as your Embassy, High Commission, Consulate or other official government department/agency of your country. For further guidance for your country also please refer to https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants.

    Some competent authorities have their own certificates which we usually accept as long as the certificate is official (signed and stamped by the authority). Please note that it is applicant's responsibility to provide an official translated copy in English.

    NOTE: If you have applied to MSc Chinese Medicine, you will not be required to submit an overseas police check form.

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