The following suggestions will help you to organise your data:
Use folders - When organising your data, consider using folders to group related files in one location. The number of files or folders per group may vary depending on the nature of your data.
Apply meaningful folder names - Ensure that you use clear and appropriate folder names that relate to the area of work or study rather than the individual responsible. This will avoid confusion if group members leave and is easier for new researchers to use.
Structure folders hierarchically - Design a folder structure with broad topics at the highest level and specific folders within these. However, try to avoid nesting folders too deeply as this may cause problems with path lengths.
Separate current and completed work - you may find it helpful to move temporary drafts or completed work into separate folders. This will also make it easier to review what you need to keep as you go along.
Control access at the highest level - it is easier to set access permissions near the top of your folder structure rather than trying to control permissions for deeply nested folders. This is particularly important if you need to grant someone access to only a subset of your data, in which case you could move these data to a new, higher-level folder.