Next steps - Your DBS check

Once you've applied for your course, you will need to complete a UK DBS (Disclosure and Barring Service) check. Find out your next steps, which category applies to you and how to complete the DBS forms

Overview

Category

Disclosure and Barring Service ( DBS)

Overseas Police Check

I have always lived in the UK

REQUIRED

NOT REQUIRED

I have never lived in the UK

REQUIRED *3 months into the programme

REQUIRED

I currently live in the UK but within the last 5 years, I have lived abroad for more than 6 months (when I was 16 years and older)

REQUIRED

REQUIRED

I currently live in the UK but within the last 5 years I have lived abroad for more than 6 months (when I was 16 years and older) but have received a UK Certificate of Naturalisation

REQUIRED + Provide UK Certificate of Naturalisation

REQUIRED**

It can take up to 6-8 weeks or more for the DBS Service to process applications so make sure you complete your application and DBS ID checks as soon as possible. You will not be allowed to start on your course or placement until the full DBS process has been completed.

*3 months into the programme
**If you have lived abroad after receiving the Certificate of Naturalisation

Complete your DBS check application online

Step 1 – Confirm your details

The Online DBS System will send you an email with instructions and your login details. Once you have received this, log on to the system and confirm the information they have is correct.

If anything is incorrect please email the Undergraduate or Postgraduate Admissions team depending on your level of study or call +44 (0)20 8411 5555 and they will amend the information before you continue.

  1. Select if you are UK, EEA or Other
    1. UK or EEA  - you will be directed to the ID document selection section
    2. Other - you will have a further question giving you 3 options of Paid, Unpaid or Study. Please select Study and you will be directed to the ID document selection section.

Step 2 – Select your documents

Select at least 3 original documents which collectively contain your:

  • Current, legal name
  • Current full postal address
  • Date of birth

If for any reason you are unable to complete this step, we may not be able to undertake your DBS ID check. Please email the Undergraduate or Postgraduate Admissions team depending on your level of study or call +44 (0)20 8411 5555 if you have any queries about this step.

Step 3 - Entering your information

After selecting your ID documents, you must:

  • Declare your name history from birth
  • Enter your full address history (all addresses including overseas addresses, if applicable) for the last 5 years
  • Enter information from the ID documents selected in Step 2 .

Please note the information submitted cannot be edited beyond this point.

Step 4 – DBS ID check (face to face)

The next step is to attend one of our Admissions drop in sessions to complete a face to face DBS ID check.

Please bring along the original ID documents you selected at Step 2 and we also recommend to bring a number of additional documents from this list. This will allow us to verify your identity and make sure that the information sent to the DBS is correct.

Please allow approximately one hour for this DBS ID check to be undertaken. If you are unable to travel for a DBS ID check (face to face), then email the Undergraduate or Postgraduate Admissions team depending on your level of study or call +44 (0)20 8411 5555.

Step 5 – Receipt of the DBS disclosure form

Your DBS certificate will be send in the post to your current address.

If your Enhanced DBS Certificate contains information, then please make an appointment via email to see our Compliance and Governance team as soon as possible.

If your Enhanced DBS Certificate does not contain any information, then no further action is needed for now.

In both cases, please keep the original Enhanced DBS Certificate safe for the duration of your studies.

Please note that if the University is presented with an Enhanced DBS Certificate that is considered unsatisfactory, or if you fail to declare a conviction, caution, reprimand or final warning and the discrepancy comes to light after you have taken up your place, the University reserves the right to withdraw an offer of a place or to terminate your programme of study.

DBS Update Service

If you are signed up for the DBS Update Service, please bring the following to one of our Admissions drop in sessions:

  • Your registered original  Enhanced DBS Certificate
  • Photographic identification (for example valid passport or driver's licence)

In case your DBS Update Service cannot be accepted, please bring 3 or more ID documents so we can carry out a new DBS check with you.

Overseas police check

UK residents

If you have lived outside the UK for 6 months or more within the last 5 years (from age 16 or above), then you will be required to provide an Overseas Police Check for each country you have lived in for this duration.

If you have a UK Certificate of Naturalisation, you can present this in place of an Overseas Police Check, provided you have not resided outside of the UK since its issue.

For more information on how to obtain your Overseas Police Check, please refer to the A-Z Country list.

If the authorities do not have the appropriate forms to complete, please also see the Overseas police check form that can be filled in by yourself and stamped by the official body/authorities/embassy of that country.

The Overseas Police Check must be in the English language and must have been issued within the last 12 months to be accepted. If in a foreign language, this must be officially translated into English. You need to provide both the original Overseas Police Check(s) document and the official English translation.

Please bear in mind that some overseas countries will charge for an Overseas Police Check and the University is not liable for the cost of your Overseas Police Check(s) and English Translation. It is your responsibility to provide an official translated version in English.

If you entered the UK with refugee/asylum status, then you will not be required to provide an Overseas Police Check.

Overseas residents

For Overseas students who are unable to undertake a DBS Check, you can provide an Overseas Police check initially in place of an Enhanced DBS Check. You would still be required to undertake a DBS Check once you have resided in the UK for more than 3 months.

Your Overseas Police Check would need to be provided with both the original and the officially translated version (if applicable) and would need to be dated within 12 months of the start date of your programme of study to be accepted.

Nursing and Midwifery: occupational health

You are required to complete and return an occupational health form which must be valid within six months before you start your course.

The final page of the form needs to be completed by your GP (Doctor) who will be required to provide information concerning the number of times you have been to see him/her in the last 5 years, childhood illnesses, any known physical abnormalities and details of your vaccination(s) record. Some GPs may charge for completing this part of the form and any expense incurred will be your own responsibility.

Make a copy of the Occupational Health Form before returning it for your records. You will also need to bring your copy with you to your occupational health appointment which will be arranged when you start your course.

Midwifery and PGDip Nursing (Mental Health) - will need to attend an Occupational Health Appointment between July and August.

BSc Nursing (Adult, Mental Health, Child) - will need to attend an Occupational Health appointment in September.

Please complete this form by 31 July 2019 and place in an envelope marked 'Private and Confidential Occupational Health Form' and include your full name, UCAS Personal ID - Middlesex ID and programme title on the back.

Place this inside a second envelope and send it via Recorded Delivery to:

Middlesex University, Admissions Team
Attention of Denise Brown
The Burroughs
London, NW4 4BT

Any details will be treated with strictest confidence.

Late completion or non-completion of your Occupational Health Form will lead to you being discontinued from your course if health clearance is not confirmed by the occupational health nurse on day one of your placement.

Hepatitis B, C and HIV

Infection with HIV, Hepatitis B or C will not hinder you becoming a student nurse. However, there may be restrictions on certain types of practice experience.

Further information is available from the Department of Health documents:

More information for Nursing and Midwifery offer holders

Veterinary Nursing: occupational health

Before beginning the Veterinary Nursing Programme, you will be required to undertake health screening for your placement experience.

Health screening  is carried out for various purposes:

  • To confirm fitness to complete the course including placements
  • To indicate where additional support and adjustments are required for you to complete the placement aspects of your course
  • To confirm your fitness for employment within veterinary nursing.

Health checks before the course

You will be screened before you start your first year and will be sent an online form along with your welcome information email pack. Please complete this within 21 days. Failure to submit the form may result in your place being re-offered to another applicant. After submitting the form, you will be invited to book onto the pre-induction day.

If you have not declared any information on the form, you will receive a pass result and the programme leader will confirm your booking to attend the pre-induction day.

If you have disclosed historic/current health or medical related information which may need further investigation, you will receive a fail result and your  pre-induction day booking will not be confirmed.

You may then be referred for further investigation by a specialist and an assessment is made on your fitness for the course. If you do not achieve a pass result for your health screening, you will only be allowed to conditionally enrol. Your results and Occupational Health's medical opinion is communicated to the programme team who will arrange for you to meet and discuss the outcome of the screening and the implications of the decision. Following the meeting, you will either be deferred or rejected on medical grounds as appropriate.

Health checks during the course

During your course, you must communicate any change in health to your programme leader and programme team. If a change has occurred, the programme leader will arrange a meeting to determine if the change may have an impact on your ability to undertake the course. If an impact is identified, the programme leader will arrange for a referral to Occupational Health for a health screening reassessment.

If you have a period of four or more weeks sick leave (regardless of prior medical or health condition), this should be referred by the programme leader to Occupational Health for a health screening reassessment on your return to studies and prior to any placements.

Your results and Occupational Health's medical opinion is communicated to the programme team who will arrange for you to meet and discuss the outcome of the screening and the implications of the assessment.

Occupational Health decisions

Following an assessment by Occupational Health, you will receive one of the following decisions:

Suitable for the course with no restrictions or adjustments

No further actions required by the University.

Suitable for the course with recommended restrictions or adjustments

Where this response is received the information is provided to the programme leader and/or disability coordinator to assess whether the recommendations received are reasonable and would enable a student to meet all course requirements as required by the relevant professional, regulatory or statutory body. Where appropriate placement areas are consulted with and risk assessed.

Not suitable at this time

Following an assessment by Occupational Health, they may be of the opinion that the applicant or student may be suitable for their chosen profession following a period of recovery/stability and this will be communicated to the individual and the programme team. On receiving this response the programme team will discuss the medical opinion with the student and agree with them a deferred start date and reassessment with Occupational Health.

Not suitable for the course

Occasionally Occupational Health will reach the medical opinion that an individual is not suitable for their chosen course/profession in line with professional body guidance and other relevant guidelines and legislation. In this instance the programme leader will discuss the medical opinion with the individual and inform them they have not met the suitability requirements for the course. The programme leader will discuss and support the individual in exploring other suitable courses (both professional and non-professional) where their health would not be a barrier.

Health screening appointments and cancellations

If you are unable to attend an appointment for a health screening, you must cancel it directly with Occupational Health within 48 hours. Appointments cancelled with less than 48 hours notice will be classed as non-attendance and you will be required to pay a charge per missed appointment.

Healthcare Science: occupational health

You are required to complete and return an occupational health form which must be valid within six months before your commencement date.

The final page of the form needs to be completed by your GP (Doctor) who will be required to provide information concerning the number of times you have been to see him/her in the last 5 years, childhood illnesses, any known physical abnormalities and details of your vaccination(s) record. Some GPs may charge for completing this part of the form and any expense incurred will be your own responsibility.

Make a copy of the Occupational Health Form before returning it for your records. You will also need to bring your copy with you to your occupational health appointment which will be arranged when you start your course.

Please complete this form as soon as possible and place in an envelope marked 'Private and Confidential Occupational Health Form' and include your full name, UCAS Personal ID - Middlesex ID and programme title on the back.

Place this inside a second envelope and send it via Recorded Delivery to:

Middlesex University, Admissions Team
Attention of Shreyasee Pati
The Burroughs
London,  NW4 4BT

Any details will be treated with strictest confidence.

Late completion or non-completion of your Occupational Health Form will lead to you being discontinued from your course if health clearance is not confirmed by the occupational health nurse on day one of your placement.

Initial Teacher Training: fitness to teach

Please read this guidance before completing the Fitness to Teach declaration.

We are required by the Department for Education (DfE) to determine that all students beginning programmes of ITT have the health and physical capacity to teach and will not put children and young people at risk of harm.

We are committed to ensuring equality of opportunity for students with health conditions and disabilities. The University will provide all reasonable support to enable students with any disability or health condition to complete an initial teacher-training programme.

Some health conditions or impairments might need further assessment by a health professional so if you make a positive declaration on the Fitness to Teach declaration, it is important that you then complete the health questionnaire. Your response to the health questionnaire goes directly to our Occupational Health Services team.

We have listed examples of impairments or health conditions that might require further assessment below:

Please note that we can only consider adjustments for school-based training placements if the health condition or impairment has been assessed by Occupational Health.

New or expectant mothers

We strongly advise that you inform your programme leader if you are a new or expectant mother. Appropriate risk assessment of placement settings can then be arranged to ensure that you are not exposed to hazards in the work place that may pose a risk to you or your unborn child.

Additional support

Our Disability and Dyslexia Service provide guidance and support for prospective and current students. If you have any health condition or learning impairment that you think may need additional support we strongly recommend that you talk to the team as well as your Programme Leader.

  • Functional Capabilities

    • Mobility e.g., walking, using stairs, balance, travel by public transport
    • Agility  e.g., bending, reaching up, kneeling down
    • Dexterity e.g., getting dressed, writing, using tools
    • Physical exertion e.g., lifting, carrying, running
    • Communication e.g., speech, hearing
    • Vision e.g., visual impairment, colour blindness, tunnel vision
    • Learning e.g., dyslexia, dyspraxia, dyscalculia, impaired concentration
  • Health conditions

    • Infection (generally skin or respiratory disorders), e.g. psoriasis, eczema, TB
    • Neurological disorders e.g., epilepsy, multiple sclerosis
    • Allergies e.g., to latex, medicines, foods
    • Endocrine disease e.g., diabetes
    • Sudden loss of consciousness e.g., a fit or seizure
    • Chronic fatigue syndrome (or similar condition)
    • Mental health problems e.g., anxiety, depression, phobias, OCD, nervous  breakdown,  personality disorder, over-dose or self-harm, drug or  alcohol dependency
    • An eating disorder e.g., bulimia, anorexia nervosa, compulsive

In this section

Back to top