Studying in autumn 2020 during coronavirus

Next steps

Due to the COVID-19 outbreak and following the government measures, we are temporarily conducting DBS ID Checks via video link. As soon as things return to normal, we will revert to face-to-face DBS ID checking service on campus.

Once you've applied for your course, you will need to complete a UK DBS (Disclosure and Barring Service) check. Find out your next steps, which category applies to you and how to complete the DBS forms

Overview

Category

Disclosure and Barring Service ( DBS)

Overseas Police Check

I have always lived in the UK

REQUIRED

NOT REQUIRED

I have never lived in the UK

REQUIRED *3 months into the programme

REQUIRED

I currently live in the UK but within the last 5 years, I have lived abroad for more than 6 months (when I was 16 years and older)

REQUIRED

REQUIRED

I currently live in the UK but within the last 5 years I have lived abroad for more than 6 months (when I was 16 years and older) but have received a UK Certificate of Naturalisation

REQUIRED + Provide UK Certificate of Naturalisation

REQUIRED**

It can take up to 6-8 weeks or more for the DBS Service to process applications so make sure you complete your application and DBS ID checks as soon as possible. You will not be allowed to start on your course or placement until the full DBS process has been completed.

*3 months into the programme
**If you have lived abroad after receiving the Certificate of Naturalisation

  • Complete your DBS application

  • Step 1 – Confirm your details

    The Online DBS System will send you an email with instructions and your login details. Once you have received this, log on to the system and confirm the information they have is correct.

    If anything is incorrect please email the Undergraduate or Postgraduate Admissions team depending on your level of study  and they will amend the information before you continue.

    1. Select if you are UK, EEA or Other
      1. UK or EEA  - you will be directed to the ID document selection section
      2. Other - you will have a further question giving you 3 options of Paid, Unpaid or Study. Please select Study and you will be directed to the ID document selection section.
  • Step 2 – Select your documents

    Select at least 3 original documents which collectively contain your:

    • Current, legal name
    • Current full postal address
    • Date of birth

    If for any reason you are unable to complete this step, we may not be able to undertake your DBS ID check. Please email the DBS Unit if you have if you have any queries or require assistance in identifying which ID documents can be used for your DBS check.

Step 3 - Entering your information

After selecting your ID documents, you must:

  • Declare your name history from birth
  • Enter your full address history (all addresses including overseas addresses, if applicable) for the last 5 years
  • Enter information from the ID documents selected in Step 2
  • Upload copies of your ID documents to the online DBS application system as per the instructions. Please note that the copies should be in one of the following formats and a maximum of 5GB
    • JPEG
    • PNG
    • PDF

Please note the online DBS application form has been submitted, it cannot be edited beyond this point.

Step 4 – DBS ID check (virtal video link)

The next step is to book a DBS ID check appointment. This will take place via video link.

Book your appointment

You will need your original ID documents (selected at Step 2) for your appointment. We also recommend that you have at least two other documents from this additional documents list as a back up. This will allow us to verify your identity and make sure that the information sent to the DBS is correct.

Important: Please note that you will need to show the same original documents to a staff DBS ID checker at the earliest opportunity when the campus re-opens and normal services are resumed.

If for any reason you are unable to attend your appointment and need to reschedule, please refer to the booking registration confirmation email for instructions on how to do this.

If you have any DBS related queries, please email our Admissions team for Undergraduate courses or Postgraduate courses.

Step 5 – Receipt of the DBS Certificate

Your DBS Certificate will be sent by post to your current address, as recorded on your DBS application.

If your Enhanced DBS Certificate contains information, then please make an appointment via email to see our Compliance and Governance team as soon as possible.

If your Enhanced DBS Certificate does not contain any information, then please present your original ID documents to the staff DBS ID checker when we reopen.

In both cases, please keep the original Enhanced DBS Certificate safe for the duration of your studies. Upon receipt of your DBS Certificate, you have the option of registering to the DBS Update Service should you wish to do so.

Please note that if the University is presented with an Enhanced DBS Certificate that is considered unsatisfactory, or if you fail to declare a conviction, caution, reprimand or final warning and the discrepancy comes to light after you have taken up your place, the University reserves the right to withdraw an offer of a place or to terminate your programme of study.

Step 6 - Presenting you original ID documents

You will be required to present your original ID documents to a staff DBS ID checker at the earliest opportunity when the campus reopens and normal service resumes. The video link virtual DBS ID check service will only be available during the COVID-19 outbreak period, while the campus facilities remain closed.

Important: Please note that your check and DBS Certificate will be invalidated if you do not show your original ID documents when required to do so.

DBS Update Service

If you are signed up for the DBS Update Service, please book a DBS ID check video appointment.

You will need to have the following for your appointment:

  • Your registered original  Enhanced DBS Certificate
  • Photographic identification (for example valid passport or driver's licence)

If your DBS Update Service Certificate cannot be accepted, please follow the process from Step 2.

You will be required to present your original DBS Certificate and photographic ID to a staff DBS ID checker at the earliest opportunity when the campus reopens and normal service is resumed. The video link virtual DBS Update Service check will only be available during the COVID-19 outbreak period while campus facilities remain closed.

  • Overseas police check

UK residents

If you have lived outside the UK for 6 months or more within the last 5 years (from age 16 or above), then you will be required to provide an Overseas Police Check for each country you have lived in for this duration.

If you have a UK Certificate of Naturalisation, you can present this in place of an Overseas Police Check, provided you have not resided outside of the UK since its issue.

For more information on how to obtain your Overseas Police Check, please refer to the A-Z Country list.

If the authorities do not have the appropriate forms to complete, please also see the Overseas police check form that can be filled in by yourself and stamped by the official body/authorities/embassy of that country.

The Overseas Police Check must be in the English language and must have been issued within the last 12 months to be accepted. If in a foreign language, this must be officially translated into English. You need to provide both the original Overseas Police Check(s) document and the official English translation.

Please bear in mind that some overseas countries will charge for an Overseas Police Check and the University is not liable for the cost of your Overseas Police Check(s) and English Translation. It is your responsibility to provide an official translated version in English.

If you entered the UK with refugee/asylum status, then you will not be required to provide an Overseas Police Check.

Overseas residents

For Overseas students who are unable to undertake a DBS Check, you can provide an Overseas Police check initially in place of an Enhanced DBS Check. You would still be required to undertake a DBS Check once you have resided in the UK for more than 3 months.

Your Overseas Police Check would need to be provided with both the original and the officially translated version (if applicable) and would need to be dated within 12 months of the start date of your programme of study to be accepted.

  • Occupational Health checks

  • Nursing and Midwifery

Please complete and return an Occupational Health Questionnaire (valid within six months) before you start your course. The process will depend on the programme you have applied to. Please see the relevant section below for specific information relating to your course.

GP completed section

The final section of questionnaire needs to be completed by your GP (Doctor) who will be required to provide information concerning the number of times you have been to see him/her in the last 5 years, childhood illnesses, any known physical abnormalities and details of your vaccination(s) record.

Please note that while the University will cover all reasonable expenses in relation to your occupational health check with the Trust, some GPs may charge for completing this part of the questionnaire. Any expense incurred will be your own responsibility.

Please also allow sufficient time for this to be completed as some GPs may take several weeks to respond.

Completing your Occupational Health Questionnaire

Please complete your Occupational Health Questionnaire by Friday 31 July 2020. If you experience delays, please notify the University or the relevant hospital Trust as soon as possible.

Please note that you will be required to have Occupational Health clearance on your first day of placement. If this not confirmed, it may lead to you being discontinued from your course.

Submitting your Occupational Health Questionnaire

Please submit your completed Occupational Health Questionnaire (with the GP section filled in) electronically to the relevant Occupational Health Trust. Please convert your completed questionnaire to a PDF format before submitting.

Follow the instructions below for submitting information relating to your specific course.

  • BSc Midwifery and PGDip Nursing (Mental Health)

    Please submit your completed Occupational Health Questionnaire via email to North Middlesex Hospital.

    You will be required to attend an Occupational Health appointment at the North Middlesex Hospital Occupational Health Unit between July and August.

    You will receive further information about your appointment once your form has been submitted.

  • BSc Midwifery (Short)

    Please complete the Occupational Health Questionnaire. Our Admissions team will inform you which Trust you need to submit it to.

    You will be required to attend an Occupational Health appointment between July and August. Our Admissions team will inform you which Trust this will take place at.

    Usually, this will be at the same Trust where you will be based for your clinical placements throughout your course.

Attending an Occupational Health appointment

If you have been instructed to submit your completed questionnaire by email, you will need to take your original Occupational Health Questionnaire with you to any arranged Occupational Health appointments.

Please bring with you:

  • Photographic identification (passport, driver’s licence or current Middlesex University student ID card if you have been issued one)
  • Your completed Occupational Health Questionnaire if you have been instructed to submit this by email (see instructions for your programme)
  • Evidence of any medication you're on
  • Your medical records

Make sure you:

  • Eat and drink prior to your appointment unless advised not to do so
  • Allow plenty of time to attend your appointment. If you are late, you will not be seen by the Occupational Health nurse or doctor

Please also note that you may be required to have an injection or a blood test at your appointment.

Cancelling and non-attendance

If you cannot attend your appointment, you must contact the Occupational Health Trust directly, at least 48 hours in advance of your appointment. You will find their contact details in the communication you've been sent.

Please be advised if you do not attend your appointments and do not inform them at least 48 hours in advance that you will not be able to attend or will be late for your appointment, you will be marked as ‘did not attend’ and the cost of the missed appointment may be passed on to you.

The cost of a missed appointment is approximately £75 - £200 depending on the type of appointment and the individual Trust policies. This also includes appointments arranged via video link.

Hepatitis B, C and HIV

Infection with HIV, Hepatitis B or C will not hinder you becoming a student nurse. However, there may be restrictions on certain types of practice experience.

Further information is available from the Department of Health documents:

More information for Nursing and Midwifery offer holders

  • Veterinary Nursing

Before beginning your Veterinary Nursing course, you will be required to undertake health screening for your placement experience. Health screening is carried out for various purposes:

  • To confirm your fitness to complete the course including placements
  • To indicate where additional support and adjustments are required for you to complete the placement aspects of your course
  • To confirm your fitness for employment within veterinary nursing.

Health checks before you start

You will be screened before you start your course. St. Pancras Hospital (CNWL Trust) Occupational Health Service will send you a link to complete an online Health Questionnaire.

The link will be sent from the email address CAM.no-reply@hostedcohort.co.uk. Please follow the instructions provided but do not reply to this email address as it's not monitored. Please check your junk/spam folder if you have not received this email.

GP completed section

A section of the questionnaire needs to be completed by your GP (Doctor). Please ensure that this section is completed as per the instructions provided in the email.

Please note that while the University will cover all reasonable expenses in relation to your occupational health check with the Trust, some GPs may charge for completing this part of the questionnaire. Any expense incurred will be your own responsibility.

Please also allow sufficient time for this to be completed as some GPs may take several weeks to respond.

Completing your Occupational Health Questionnaire

Please complete your Occupational Health Questionnaire by Friday 31 July 2020. If you experience delays, please notify the University or the relevant hospital Trust as soon as possible.

Please note that you will be required to have Occupational Health clearance on your first day of placement. If this is not confirmed, it may lead to you being discontinued from your course.

Attending an Occupational Health appointment

If you are assigned an appointment based at St Pancras Hospital (CNWL Trust), please make sure to allow plenty of time for travel, attend on time and follow the appointment instructions from the Occupational Health Service.

If you cannot attend your appointment, you must contact the Occupational Health Trust directly at least 48 hours in advance of your appointment. You will find their contact details in the communication you've been sent.

Please be advised if you do not attend your appointments and do not inform them at least 48 hours in advance that you will not be able to attend or will be late for your appointment, you will be marked as ‘did not attend’ and the cost of the missed appointment may be passed on to you.

The cost of a missed appointment is approximately £75 - £200 depending on the type of appointment and the individual Trust policies. This also includes appointments arranged via video link.

If you have any Occupational Health related queries, please email the Occupational Health Team at CNWL Trust.

Health checks during the course

During your course, you must communicate any change in health to your programme leader and programme team. If a change has occurred, the programme leader will arrange a meeting to determine if the change may have an impact on your ability to undertake the course. If an impact is identified, the programme leader will arrange for a referral to Occupational Health for a health screening reassessment.

If you have a period of four or more weeks sick leave (regardless of prior medical or health condition), this will be referred by the programme leader to Occupational Health for a health screening reassessment on your return to studies and prior to any placements.

Your results and Occupational Health's medical opinion is communicated to the programme team who will arrange for you to meet and discuss the outcome of the screening and the implications of the assessment.

Occupational Health decisions

Following an assessment by Occupational Health, you will receive one of the following decisions:

Suitable for the course with no restrictions or adjustments

No further actions required by the University.

Suitable for the course with recommended restrictions or adjustments

Where this response is received the information is provided to the programme leader and/or disability coordinator to assess whether the recommendations received are reasonable and would enable a student to meet all course requirements as required by the relevant professional, regulatory or statutory body. Where appropriate placement areas are consulted with and risk assessed.

Not suitable at this time

Following an assessment by Occupational Health, they may be of the opinion that the applicant or student may be suitable for their chosen profession following a period of recovery/stability and this will be communicated to the individual and the programme team.

On receiving this response the programme team will discuss the medical opinion with the student and agree with them a deferred start date and reassessment with Occupational Health.

Not suitable for the course

Occasionally Occupational Health will reach the medical opinion that an individual is not suitable for their chosen course/profession in line with professional body guidance and other relevant guidelines and legislation. In this instance the programme leader will discuss the medical opinion with the individual and inform them they have not met the suitability requirements for the course.

The programme leader will discuss and support the individual in exploring other suitable courses (both professional and non-professional) where their health would not be a barrier.

  • Healthcare Science

Please complete and return an Occupational Health Questionnaire (valid within six months) before you start your course.

GP completed section

The final section of questionnaire needs to be completed by your GP (Doctor) who will be required to provide information concerning the number of times you have been to see him/her in the last 5 years, childhood illnesses, any known physical abnormalities and details of your vaccination(s) record.

Please note that while the University will cover all reasonable expenses in relation to your occupational health check with the Trust, some GPs may charge for completing this part of the questionnaire. Any expense incurred will be your own responsibility.

Please also allow sufficient time for this to be completed as some GPs may take several weeks to respond.

Completing your Occupational Health Questionnaire

Please complete your Occupational Health Questionnaire by Friday 31 July 2020. If you experience delays, please notify the University or the relevant hospital Trust as soon as possible.

Please note that you will be required to have Occupational Health clearance on your first day of placement. If this not confirmed, it may lead to you being discontinued from your course.

Submitting your Occupational Health Questionnaire

Please submit your completed Occupational Health Questionnaire (with the GP section filled in) electronically via email to the North Middlesex Hospital Occupational Health Unit Trust. Please convert your completed questionnaire to a PDF format before submitting.

Attending an Occupational Health appointment

You will be contacted by our Contract Compliance and Governance Team at the start of your course and will be given an Occupational Health appointment with North Middlesex Hospital NHS Trust Occupational Health Unit.

You will need to take your original Occupational Health Questionnaire form with you to any arranged appointments.

Please bring with you:

  • Photographic identification (passport, driver’s licence or current Middlesex University student ID card if you have been issued one)
  • Your completed Occupational Health Questionnaire form if you have been instructed to submit this by e-mail (see instructions for your programme below)
  • Evidence of any medication you're on
  • Your medical records

Make sure you:

  • Eat and drink prior to your appointment unless advised not to do so
  • Allow plenty of time to attend your appointment. If you are late, you will not be seen by the Occupational Health nurse or doctor

Please also note that you may be required to have an injection or a blood test at your appointment.

Cancelling and non-attendance

If you cannot attend your appointment, you must contact the Occupational Health Trust directly at least 48 hours in advance of your appointment. You will find their contact details on the appointment information you've been sent.

Please be advised if you do not attend your appointments and do not inform them at least 48 hours in advance that you will not be able to attend or will be late for your appointment, you will be marked as ‘did not attend’ and the cost of the missed appointment may be passed on to you.

The cost of a missed appointment is approximately £75 - £200 depending on the type of appointment and the individual Trust policies. This also includes appointments arranged via video link.

  • Initial Teacher Training

Please read this guidance before completing the Initial Teacher Training (ITT) Health Questionnaire

We are required by the Department for Education (DfE) to determine that all students beginning programmes of ITT have the health and physical capacity to teach and will not put children and young people at risk of harm.

We are committed to ensuring equality of opportunity for students with health conditions and disabilities. We will provide all reasonable support to enable students with any disability or health condition to complete an Initial Teacher Training programme.

Some health conditions or impairments might need further assessment by a health professional so if you make a positive declaration on your ITT Health Questionnaire, you may be contacted by the Occupational Service to assess this with you. Your response to the Health Questionnaire goes directly to the it is important that you then complete the health questionnaire.

Your response to the Health Questionnaire goes directly to Royal Free Hospital Trust Occupational Health Service.

New or expectant mothers

We strongly advise that you inform your programme leader if you are a new or expectant mother. Appropriate risk assessment of placement settings can then be arranged to ensure that you are not exposed to hazards in the work place that may pose a risk to you or your unborn child.

Additional support

Our Disability and Dyslexia Service provide guidance and support for prospective and current students. If you have any health condition or learning impairment that you think may need additional support, we strongly recommend that you talk to our team as well as your programme leader.

We have listed examples of impairments or health conditions that might require further assessment below. Please note that we can only consider adjustments for school-based training placements if the health condition or impairment has been assessed by Occupational Health.

  • Functional capabilities

    • Mobility (e.g. walking, using stairs, balance, travel by public transport)
    • Agility (e.g.bending, reaching up, kneeling down)
    • Dexterity (e.g. getting dressed, writing, using tools)
    • Physical exertion (e.g. lifting, carrying, running)
    • Communication (e.g. speech, hearing)
    • Vision (e.g. visual impairment, colour blindness, tunnel vision)
    • Learning (e.g. dyslexia, dyspraxia, dyscalculia, impaired concentration)
  • Health conditions

    • Infection (generally skin or respiratory disorders, e.g. psoriasis, eczema, TB)
    • Neurological disorders (e.g. epilepsy, multiple sclerosis)
    • Allergies (e.g. latex, medicines, foods)
    • Endocrine disease (e.g. diabetes)
    • Sudden loss of consciousness (e.g. a fit or seizure)
    • Chronic fatigue syndrome (or similar condition)
    • Mental health problems (e.g. anxiety, depression, phobias, OCD, nervous  breakdown, personality disorder, over-dose or self-harm, drug or  alcohol dependency)
    • An eating disorder (e.g. bulimia, anorexia nervosa, compulsive)

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